Privacy Policy

Shipton Wildflower Woods

Last updated: 27 October 2025

At Shipton Wildflower Woods, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use and safeguard any data you provide when using our website or contacting us.

1. Who We Are

Shipton Wildflower Woods (“we”, “us”, or “our”) is a community-led woodland project based in Shipton, North Yorkshire. Our mission is to promote biodiversity, conservation and community engagement through the creation and maintenance of local wildflower habitats.

If you have any questions about this Privacy Policy or how we handle your data, you can contact us at:
Email: shiptonwildflowerwood@gmail.com
Address: Shipton by Beningbrough, North Yorkshire (UK)

2. What Information We Collect

We may collect and process the following types of personal data:

Contact details: your name, email address and phone number (if you contact us directly).
Form submissions: information you provide through our website contact form or event registration form.
Website usage data: details about your visit, such as your IP address, browser type, pages viewed and how you found our site (collected via analytics tools such as Google Analytics).
Cookies: small files stored on your device to improve site performance and user experience.

3. How We Use Your Information

We use your personal data for the following purposes:

To respond to enquiries or messages you send us.
To manage event registrations or volunteer sign-ups.
To keep you informed about news, updates or activities if you have opted in to receive communications.
To analyse website performance and improve our online services.

We will only use your data for the purposes it was collected and will not share it with third parties for marketing purposes.

4. Lawful Basis for Processing

We process your personal data under one or more of the following lawful bases:

Consent: when you have given clear permission (for example, subscribing to updates).
Legitimate interests: where it is necessary for us to respond to your enquiry or improve our services.
Legal obligation: when we are required to retain data for record-keeping or compliance purposes.

5. Data Sharing and Security

We do not sell or rent your personal information to anyone. Your data may be shared only with trusted service providers who assist us in operating our website or email systems, and only to the extent necessary for them to perform their services.

We use appropriate technical and organisational measures to safeguard your information from loss, misuse or unauthorised access.

6. Data Retention

We keep your personal information only for as long as necessary to fulfil the purposes for which it was collected, including any legal or reporting requirements.

If you request to unsubscribe or delete your information, we will remove it securely from our systems.

7. Your Rights

Under UK data protection law, you have the right to:

Access the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your data (“the right to be forgotten”).
Withdraw consent at any time where processing is based on consent.
Object to processing based on legitimate interests.

To exercise any of these rights, please contact us at shiptonwildflowerwood@gmail.com.

8. Cookies

Our website may use cookies to enhance your experience. These help us understand how visitors use our site and allow certain features to function correctly.

You can control or delete cookies through your browser settings at any time. For more information, visit www.allaboutcookies.org

9. External Links

Our website may include links to other websites. We are not responsible for the content or privacy practices of external sites. We encourage you to read the privacy policies of any website you visit.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on this page.

Shipton Wildflower Woods
Promoting nature, community and sustainability in Shipton and beyond.
Email: shiptonwildflowerwood@gmail.com